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Advanced Merge Training
DocumentID: 650441
Revision Date: 29-Feb-96 8:28:59 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

Symptoms: Can you merge selected records? Say record 5,15 and 25? Solutions: There is not a known way to do this using a built-in feature.


Question:
Will the option for delimited files still be in the convert program?
Answer:
Yes


Question:
Using the Merge Display Option set to no in the Setup menu, can you print a secondary file as a list?
Answer:
Yes, you would probably need to take out page breaks. Also, 5.1 merge codes don't print, so you really would not need to set the display to no to change a printout. This display feature is only changing the display on the screen.


Question:
In name merge, can you use more than one word to name a field?
Answer:
You can name a field with as many words up to 39 characters including spaces.


Question:
How do you get the list of advanced merge codes?
Answer:
Shift-F9, 6 or Shift-F9, Shift-F9.


Question:
Can you merge into Footnotes, Endnotes, headers, footers?
Answer:
Yes, and figure boxes, text boxes, user boxes, table boxes, and equation boxes as long as the content is typed text.


Question:
Will the unknown code cause problems in 5.0?
Answer:
[UNKNOWN] codes found in 5.0 that stem from an unsupported 5.1 merge code will cause no problems.


Question:
If you have a name merge secondary file, can you refer to the fields by number as well as by name?
Answer:
Yes, in Name Merge, secondary files' fields can be referred to by name or by number. You cannot use a Name Merge primary file with a non-name merge secondary file, however.


Question:
Can you convert back to 5.0 merge codes.
Answer:
You use the Save As feature listed under Ctrl-F5 to save a file out into a 5.0 or a 4.2 format.


Question:
Can you change or edit the spelling or add words to a secondary file's field name code?
Answer:
Yes, place your cursor at the place where you want to make the change in the {Field Name} portion of your secondary file at the top of your file. Make the desired changes. Make sure that you have a tilde (~) at the end of each field and a tilde at the end of the name merge section. To update the status line prompt so that it displays your changes and additions, press Home two times and up arrow once (Home, Home, Up).


Question:
Do name merge primary files and secondary files convert from 5.0 to 5.1?
Answer:
5.0 Named Merge Primary files convert properly. (^Fname^ to {field}name~) 5.0 Named Merge Secondary files should also convert properly. Likewise, 5.1 Primary files, when saved as 5.0, do convert properly. 5.1 Named Merge Secondary files using the {FIELD NAMES} command do not convert down to a 5.0 format correctly. If the 5.1 named secondary file was converted from an earlier version and retained the older naming scheme, it should convert properly.


Question:
Does Help (F1) explain each advanced merge code?
Answer:
No


Question:
What are the Limits on the Name Merge?
Answer:
100 field names, 39 characters each. Record/field size and number of records would only be limited by disk space.


Question:
Can a regular secondary file be converted to a name merge secondary file format?
Answer:
Yes, at the top of the secondary file, go into Advance Merge Commands, and then select {Field Names} and input your named field information and resave the file.


Question:
Does a name merge file created in 5.1 convert back into a name merge format in 5.0?
Answer:
No, this feature has changed, so if you use the Save As command (Ctrl-F5), you will see [UNKNOWN] at the top of the converted file. You will still get text, but to use it as a name merge file, you would need to set it up as it was required in 5.0.


Question:
Does Sorting a name merge secondary file cause any problems.
Answer:
No


Question:
Will search find 5.0 and 5.1 merge codes during the same search? ({END FIELD} and ^R codes)
Answer:
No, they are completely different codes. What you can do is convert all your merge codes to 5.1 format, then run your search to find all the same codes.

Answer:

Details:


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