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# 6611 - Manual Setup for Labels on a Laser Printer
DocumentID: 10036
Revision Date: 27-Feb-97 1:10:45 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

You want to set up labels in WordPerfect 5.1 for a laser printer.

Answer:

Set up a Paper Size/Type that will fit your particular labels.

1      Press Format (Shift+F8), then choose Page (2).

2      Choose Paper Size (7).

For this example, we will create a new label paper size.

3      Choose Add (Create) (2), then choose Other (9).

4      Type a descriptive name for your labels, then press Enter.

5      Choose Location (5). Determine whether your labels will be fed into the printer continuously, through a paper bin, or manually. Choose the proper location.

6      Choose Prompt to Load (4). If you choose Yes, then you will be prompted to load a new label each time you send a new print job to the printer. If you choose No, it will automatically be sent from WordPerfect.

7      Choose Labels (8), then type Y to define your label size.

You are now in the Format: Labels screen.

8      Choose Label Size (1).

The default settings are for a 3 by 10 sheet of labels (3 across and 10 down). For this example, we will set up labels that are 2 3/4" by 2 3/4".

9      Type 2.75 for Width and press Enter. Then type 2.75 for Height and press Enter.

10      Choose Number of Labels (2), then type 3 for Columns and press Enter. Then type 3 for Rows and press Enter.

Our labels will print 9 to a page: 3 across and 3 down.

11      Choose Top Left Corner (3).

You now need to determine exactly where your label begins. Measure from the top of your 8 1/2" by 11" page to the top of the first label. You can enter the measurement in fractions or decimals. For this example, we will enter one measurement in fractions and one in decimals so you can see how each works.

12      Type 9/16 for the Top measurement and press Enter. This represents the fraction 9/16. Notice that it is automatically converted into a decimal format.

13      Type .125 for the Left measurement and press Enter. The decimal will remain as you typed it.

Next, you need to determine the measurement between the columns of labels (left to right) and the measurement between rows of labels (top to bottom).

14      Choose Distance Between Labels (4).

15      Type 0 for the Column and press Enter. This indicates that there is no space between the labels.

16      Type .25 for the Row and press Enter. This indicates that each label is .25" down from the previous one.

17      Choose Label Margins (5).

You can set any margins you want. The text will be printed on each label according to the margins that you set.

18      Type the desired Left, Right, Top, and Bottom label margins, pressing Enter after each selection.

19      Press Exit (F7).

If you set any of the four label margins to zero or any number smaller than the default margin determined by your printer, the error message Label margins increased due to printer's minimum margins will appear. Each printer has a physical limitation on how close to each edge it can print. Your printer will automatically set your labels to the smallest default setting.

You may also see the error message Labels will not fit on paper size, which indicates that any of the measurements you have entered are too large for the specified paper size. You will need to remeasure your labels and alter the measurements. The measurement standards for the Paper Size/Type feature are as follows:

WordPerfect uses a specific equation to see if the labels will fit. It multiplies the Height by the Number of Rows, then adds the Top Left Corner: Top measurement and the Distance Between Rows to that total. The final total cannot be larger than the Height of your paper size; in our example, this is 11 inches. It then multiplies the Width by the Number of Columns, then adds the Top Left Corner: Left measurement and the Distance Between Columns to that total. The final total of this equation cannot be larger than the Width of your paper size; in our example, this is 8 1/2 inches.

20      If you got the Labels will not fit on paper size error message, make any necessary corrections to the Format: Edit Paper Definition screen, then press Exit (F7). If you got the Label margins increased due to printer's minimum margins error message, just press Exit (F7).

21      Press Exit (F7) until you return to the Format: Paper Size/Type screen.

22      Make sure that the label size you have just created is highlighted, then choose Select (1).

23      Press Exit (F7) to return to the document editing screen.

Details:

Using the Paper Size/Type feature of WordPerfect, you can set up labels of varying sizes.

The 05/31/91 interim release of WordPerfect 5.1 includes a macro called LABELS.WPM. This macro automates label formatting, and it simplifies many of the steps presented in this document. Refer to FaxBack document #1222 for instructions on using the labels macro.

See Also
Labels in the WordPerfect 5.1 reference manual
FaxBack Document #1206: Manual Setup for Labels on a Dot Matrix Printer
FaxBack Document #1222: Defining Labels with the Labels Macro
FaxBack Document #1223: Standard Label Sizes for the Dot Matrix Printer
FaxBack Document #1224: Standard Label Sizes for the Laser Printer


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