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Merging Into Tables, Possible Problems/Soluti |
The information in this document applies to:
WordPerfect® 5.1 for DOS
Problem
Symptoms: Another customer wants to keep the table one size, be able to use it as a primary file, and use different secondary files of varying lengths. When the customer has fewer records than cells in the table, the remaining cells have the {FIELD}1~ codes in the cells. The customer tried to put a {QUIT} command in the secondary file and merge again; this time the merge generated correctly as long as the customer had secondary records. WP stopped printing the table when the secondary file ran out of records. Another customer could not get the last row of the file to merge correctly. Solutions: Currently, both customers need to use the {QUIT} command at the end of the secondary file. WP leaves the {FIELD} codes in the document so the user can continue or complete the merge at a later date. If the customer doesn't want the Merge codes to appear throughout the table, place an {ON ERROR}~ code in the first cell of the table before any other Merge codes. The customer will also need to remove the {QUIT} command and add a blank record to the end of the secondary merge file as illustrated in the following example: {END FIELD} {END FIELD} {END FIELD} {END RECORD} WP will replace the {FIELD} codes with the information in the last record (i.e., nothing). Automatically Lettering/Numbering Table Rows Another customer wanted to automatically number the table rows with letters during the merge. The lettering should appear in the first column and the merge fields should appear in the second and third columns. This was accomplished with the following steps: 1. Press Shift-F5 (Date/Outline), 6 for Define. 2. Press 6 for User to get a user-defined Outline. 3. Choose A. for the first level numbering, then press F7 to exit. 4. Create a 3-column, 2-row table. (Increase this number by any header rows you wish to create. 5. Go to the bottom row, turn on block (Alt-F4 or F12) and block the entire bottom row. Change the lines to single (3 for Lines, 4 for Bottom, 2 for Single). Press F7 to exit Table Edit. 6. In the first column press Shift-F9 twice to bring up the Merge Commands palette. Select {LABEL}, type the word loop, then press Enter. 7. Press Shift-F5 and choose 5 for Paragraph numbering. 8. Press Enter to set an automatic level of numbering. 9. Type the merge fields as needed. 10. At the end of the line press Shift-F9 and 5 for Next Record. 11. Go to Cell A2, press Shift-F9 twice, and select the {GO} command by pressing G, Enter. 12. When the lower left side of the screen says "Enter Label", type "loop", and press Enter. Problem: The merge doesn't complete the bottom line of the table. Answer: To correct the problem, the user placed the cursor within the table, pressed Alt-F7 to get into Table Edit, pressed Home, Home, Down to go to the bottom of the table, and deleted the row. |
Answer:
Details:
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