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Tables - Extending Beyond Right Margin
DocumentID: 601380
Revision Date: 29-Feb-96 1:28:40 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

Symptoms: Tables may extend past the right margin in the following situations:

1.      A customer created a landscape document with a table and then decided to make the document portrait. After the customer changed the Paper Size/Type, the table did not adjust to the new margins of the paper size--the table extended off the right margin.

2.      When a user created a table with more than 20 columns (up to 32 columns), the position of the last few columns extended off the right edge of the paper.

3.      When the position of a table has been changed from Left or Full to a set position, it no longer fits within the page margins. For example, when a user changed the position of a table that originally fit within the page margins, to a set position of 3", the table extended beyond the edge of the paper.

4.      A customer created a six-column three-row table, then selected cell F1 and chose Layout|Tables|Split|Columns|8. After being split, the table extended past the right margin.

5.      When a user retrieves a document containing left and right margins at 0" and a table that stretches from the left to right margins into a printer definition with minimum margins (such as .25"), the table will not reformat to fit within the new margins. The right side of the table will be cut off because the table will try to print outside of the minimum margin.

6.      When a user pastes a table into a graphics box, the graphics box extends off the right side of the box and off the page. If the user sets the width to Auto or Size to Content, the far right border lines of the table are cut off. Solutions: The program is working as designed. WP allows you to create tables wider than the margins if you specify more columns than can fit. This principle also applies if you change the paper size of a document for an existing table. When you create a table, WP checks the current settings (i.e., margins and paper size). If you change the settings, the table does not check for this, and may print off of the page.

WordPerfect also does not adjust the text automatically when you shift to an absolute position. The Absolute Position feature was designed for importing spreadsheets. If WordPerfect tried to adjust the cells automatically according to a specified paper size, importing a spreadsheet would be very difficult. So, the formatter handles the document by allowing the right margin to be nonexistent on the document screen. This allows the user to adjust the cells manually. It is also easier to see and do because WP does not try to automatically adjust cells to fit within the initial Paper Size/Type. Now the user can adjust cell widths and paper size and type and see exactly what needs to be done to have the table print on the specified paper size using the specified margin settings.

Also, when the position of the table is set to left and a cell is split, WPWin does not take width away from the existing columns to make room for the new columns. This action causes the table to extend off the right side of the page. If the position of the table is set to Full, WPWin makes the newly inserted columns fit within the margins of the page if that is physically possible. This works the same in WP 5.1 DOS and WPWin.

The following workarounds are available for this problem:
1.      Resize the table cells so that all of the table will fit on a portrait page. You can also set the position of the table to Full to resize the table. As a general rule, you will get the best results by setting the position of the table to Full--that way WordPerfect will read the right and left margin and fit the table into those margins; however, if you create a table that can't physically fit onto a page (as in the problem above), then the table will scroll off to the right.

2.      If you experience printing problems once the table has been resized, go into Table Edit|Options|Position|Full. Then exit out of Table Edit, go back to Table Edit|Options|Position|Left or Set Position to 0. This may help reposition the table on the page correctly.

3.      Another option is to create a new table structure and copy the existing information into the new table.

Status:      Enhance
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